Karat User Manual
Complete guide to every feature in the Karat gold business management application.
Registration & Activation
How to activate your Karat license and create your account.
Step 1: Enter License Key
You receive your license key via WhatsApp or email from the Karat team. Go to app.karat.in/activate and enter your key.
Activate Karat
Enter your license key to get started
Your key was sent by the Karat team via WhatsApp or email.
Step 2: Create Account
After validation, set your login credentials. Your email and password will be used for all future logins.
License Valid
Al-Ameen Jewellers — PRO plan
You'll use this email and password to log in next time.
Important: Each license key can only be registered once. If you've already activated your key, use the login page instead. The license key is tied to your shop — it cannot be reused for another shop.
Login
Access your Karat account after activation.
Go to app.karat.in/login and enter the email and password you set during activation.
Welcome back
Sign in to your Karat account
Shop Profile Setup
Configure your shop details. Go to Settings > Shop Profile.
Shop Details
First-time setup: After saving your shop profile, set today's gold rate (Settings > Rates) and configure your tax settings (Settings > Tax) before creating your first invoice.
Dashboard
Your business at a glance. The dashboard shows KPIs, charts, and alerts.
Dashboard Sections
Billing & Invoicing
Create tax-compliant invoices with old gold exchange, making charges, and multi-payment support.
Invoice List
| Invoice # | Customer | Amount | Status | Date |
|---|---|---|---|---|
| INV-2026-0042 | Fatima Al-Rashid | ₹1,24,500 | Finalized | 06 May 2026 |
| INV-2026-0041 | Priya Menon | ₹67,800 | Draft | 06 May 2026 |
| INV-2026-0040 | Ahmed Hassan | ₹2,15,000 | Finalized | 05 May 2026 |
New Invoice
Line Items
| Tag / Item | Purity | Gross Wt | Net Wt | Rate/g | Making | Tax | Total |
|---|---|---|---|---|---|---|---|
| Necklace NK-0012 | 22K | 25.500g | 24.200g | ₹6,850 | ₹12,000 | ₹5,106 | ₹1,82,876 |
Old Gold Exchange
Payment
Stock & Inventory
Track every item by tag number, purity, weight, and location.
Add Stock Item
Bulk Add: Use the "Bulk" tab to paste data from a spreadsheet or CSV. Use "Summary" tab to add untagged batches by weight and purity.
Gold Bank
Track gold accountability across all purities. Every milligram in = every milligram out.
Gold Accountability Report
| Category | 22K | 18K | 24K | Total (Fine) |
|---|---|---|---|---|
| Opening Balance | 280.000g | 95.000g | 40.000g | 415.000g |
| + Purchases | 50.000g | 20.000g | 10.000g | 80.000g |
| + Customer Gold In | 12.500g | 0.000g | 0.000g | 12.500g |
| + Factory Returns | 15.000g | 8.000g | 0.000g | 23.000g |
| - Sales | 25.500g | 10.200g | 5.000g | 40.700g |
| - Factory Dispatch | 4.480g | 0.000g | 0.000g | 4.480g |
| Closing Balance | 327.520g | 112.800g | 45.000g | 485.320g |
| Variance | 0.000g | 0.000g | 0.000g | 0.000g |
Job Orders
Track factory orders from creation through dispatch, production, quality check, and delivery.
Job Order Workflow
New Job Order
Customer Schemes
Monthly savings plans. Customers save monthly and redeem against a purchase at maturity.
New Enrollment
Priya Menon
Gold Savings Plan · ENR-2026-018
Customers
Manage customer records, view purchase history, track outstanding balances.
Add Customer
Suppliers
Manage gold and material suppliers. Track payables and purchase history.
Add Supplier
Factories
Manage goldsmith workshops. Track gold held, active orders, and performance.
Add Factory
Rajan Gold Works
ActiveSree Padma Jewels
ActiveAccounts Overview
Financial management — cash tracking, payments, receipts, expenses.
Payments & Receipts
Record money in (receipts) and money out (payments).
Record Payment
Cashbook
All cash transactions with running balance. Filter by date range and export to PDF/Excel.
| Date | Description | Debit (In) | Credit (Out) | Balance |
|---|---|---|---|---|
| 06 May | Sale: Fatima Al-Rashid (INV-0042) | ₹1,24,500 | ₹3,44,500 | |
| 06 May | Supplier payment: Mumbai Gold | ₹2,50,000 | ₹94,500 | |
| 05 May | Scheme payment: Priya Menon | ₹5,000 | ₹2,20,000 | |
| 05 May | Electricity bill | ₹3,200 | ₹2,15,000 |
Profit & Loss
Know your real profit. Revenue, cost of goods, expenses, net margin — all in one view.
P&L Statement
May 2026Reports
Five built-in reports covering stock, sales, gold, factory performance, and customer ledgers.
Stock Valuation
Inventory by purity, category, cost basis, aging
Sales Report
Revenue by period, top customers, best sellers
Gold Accountability
Opening + in - out = closing. Variance detection
Factory Performance
Output rate, rework rate, turnaround time
Customer Ledger
Per-customer transactions, aging, top debtors
Settings
Configure rates, taxes, categories, purities, making charges, and language.
Today's Gold Rate
Set the rate before creating invoices. The dashboard shows a warning if rate is not set.
Tax Settings
Total GST on gold jewellery: 3% (1.5% CGST + 1.5% SGST for intra-state). Tax rates are never hardcoded — always configurable.
Categories
Language
Users & Permissions
Manage team members and control who sees what.
| Name | Role | Status | Last Login | |
|---|---|---|---|---|
| Mohammed Ali | ali@alameen.com | Owner | Active | 06 May 2026 |
| Arun K | arun@alameen.com | Manager | Active | 05 May 2026 |
| Deepa S | deepa@alameen.com | Salesperson | Active | 06 May 2026 |
Role Permissions
Backup
Your data is automatically backed up. Manual backup and restore also available.
Need help? Contact us via WhatsApp or email support@karat.in
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